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CCOSA Executive Administrative Assistant


Oklahoma City, Oklahoma 73105
Job Type:
Job Status:
Full Time
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Job Details

As the state’s preeminent membership association for school administrators, CCOSA, the Cooperative Council for Oklahoma School Administration, serves as Oklahoma’s most active and trusted voice in education policy, practice and leadership, communications and shaping public policy and public opinion to ensure Oklahomans have the best public education system available.

This position will serve two or more of the umbrella organizations in CCOSA. To assist the Executive Directors, the Cooperative Council for School Administration (CCOSA) is announcing the opening of the existing CCOSA Executive Assistant position.


Education, Qualifications, Requirements and Experience: High School Diploma with preference for college hours, business certification, and or college degree. Office management experience preferred. Technology skills required: Proficient with Excel, Word, PowerPoint, Adobe, Publisher. Will be asked to demonstrate proficiency. Position will be based in Oklahoma City at CCOSA office.

Salary: TBD, at will position

To Apply: Email to - Application will consist of a letter addressed to the CCOSA Executive Director as notice of application with information that reflects the applicant’s qualifications for the position; resume; list of degrees held and/or certifications; list of up to three references with name, contact information (letters of reference not required at this time)

Reports to: Assigned CCOSA Executive Directors that includes, OASSP, OMLEA, and ODSS and the CCOSA Executive Director.

Major Job Responsibilities: (Refer to attached job description for a more detailed description.)

  1. Assists with office reception, mail and answering phones.
  2. Assists with the management, monitoring and analysis of assigned CCOSA Partner Association members and membership data that includes, but is not limited to Association membership demographics and historical records.
  3. Verifies membership data and payments within CCOSA system on a timely basis, and under the direction of the Executive Director, follows up with non-renewed members, and assists with recruiting new members.
  4. Supports the assigned CCOSA Partner Association as the record keeper (correspondence, files, minutes, budgets, travel planning, registrations, membership lists, agendas, proofing publications), and serves as the custodian of its Constitution and By-laws, officer and elections information, scholarship information, award information, professional development information, etc.
  5. Assists with professional development activities, assigned Association conferences and Association meetings that include set-up and tear-down for activities, program preparation, catering orders, registration monitoring, invoicing and posting of payments, and reporting.
  6. Maintains Association website for accuracy and for current events.
  7. Provides exceptional customer service for members, guests and CCOSA employees.
  8. Maintains a pleasant and respectful work environment conducive to productivity.
  9. Collaborates as a team player with other CCOSA staff to deliver quality programs and services.
  10. Meets deadlines consistently.
  11. Participates in at least one professional learning opportunity a year to improve relevant skills.

Specific Responsibilities (not limited to this list, but assigned by CCOSA Executive Director in collaboration with Association Executive Director as appropriate):

1. Handles Teacher/Leader Evaluation (TLE)

2. Handles Mutual Benevolence Plan (MBP)

3. Handles District Level Services Programs—legal and financial

4. Holds specific association(s) assignment

5. Handles membership payroll deductions

6. Provides Business Office assistance


CCOSA does not and shall not discriminate on the basis of race, color, religion (creed), sex, gender, gender expression, age, national origin (ancestry), marital status, sexual orientation, equal pay, disability, pregnancy, parental status, or military status. CCOSA shall take affirmative action towards meeting the goals and intentions of applicable nondiscrimination laws in all activities and operations.

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